Hampton Wick Royal Cricket Club (HWRCC) takes our responsibility in handling your personal data very  seriously and complies with GDPR (General Data Protection Regulation) guidelines.  

What data do we collect?  

The data we collect includes members’ names, addresses, email addresses and dates of birth, along  with contact details for next of kin in case of an emergency. We collect this directly from our members.  For some of our members we may have additional information such as health issues that are relevant  to playing cricket, board and sub-committee memberships and occasionally DBS checks done with your  knowledge and permission.  

We will also collect some special category data related to ethnicity, disability and financial status. This  is done for the monitoring of equal opportunity and fair treatment as part of our offerings as a Community  Amateur Sports Club.  

We may for the purposes of club training also require our coaching staff to take videos. This will be done  for the sole purpose of coaching and will only be done with your consent on training/match days and be  subject to the same guidelines as laid out on personal information.  

How do we collect your data?  

We collect your data by asking members to create a membership record on the LoveAdmin platform.  We will have a record of all data provided by members in this platform. We may also collect from the  following: The England and Wales Cricket Board (ECB), Leagues (where relevant), County Boards  (where relevant), Club coaches and medical practitioners (where relevant).  

How will we use your data?  

Your data will only be used to share information and services that relate to your membership of HWRCC  – on occasion this may include information from selected partners. Your information will never be shared  with third parties for the purposes of marketing or put into the public domain. However, your data will be  shared with selected and approved club officials such as team managers and coaches. Your personal  details may be added to platforms such as Teamer and Whatsapp for the purpose of managing teams  and sharing relevant information with you. We may on occasion share your information for the purposes  of monitoring with county cricket boards, the ECB and official league organisers. We may also be required  to share selected information with medical specialists and/or local authorities in the event of an  emergency.  

How do we store your data?  

All of our data is stored on LoveAdmin, which is accessible to members via the LoveAdmin portal admin  account.  

Your data protection rights  

The GDPR provides the following rights for individuals – the right of access; right to rectification; right to  erasure; right to restrict processing; right to data portability; right to object; right not to be subject to a  decision solely based on automated processing. 

Who is responsible for ensuring compliance with relevant laws and regulations?  

The HWRCC Management committee is responsible for ensuring that HWRCC discharges its obligations under the GDPR and is responsible for maintaining a log of data breaches and notifying the  Information Commissioners Office and any members affected as necessary, in accordance with our  legal obligations.  

Who has access to your data?  

Members of the HWRCC management committee have access to members’ data in order for them to carry  out their legitimate tasks for HWRCC, such as responding to enquiries from those members, picking teams,  collecting match fees and sending out regular appropriate communications. Members of the management  committee and its sub-committees will be given access to this data for any legitimate purpose to do with  their roles as officers of the organisations or members of their committees, but will not be free to pass it on  to any other organisation. We may also give access to the following relevant groups/individuals: Leagues  where you have been nominated for / agree to play for a League, the ECB where you are registered for or  express an interest in an ECB programme, The County Cricket Board that supports the local Cricket Club  whose programmes you have registered for and Coaches and other volunteers for administrating training  and other sessions.  

What is the legal basis for collecting this data?  

HWRCC collects personal data that is necessary for the purposes of its legitimate interests as a  membership organisation and as the authority of an internationally recognised and regulated,  competitive sport. Personnel data is kept in compliance with our legal obligations.  

HWRCC collects special data in line with its legitimate interests and monitoring of equal opportunity to  ensure that no member is disadvantaged, treated ill-favourably and misses out on opportunities to play  cricket by reason of a protected characteristic.  

How can I see what data you hold on me?  

Please contact the HWRCC Communication manager, Jack Le Feuvre on communications@hwrcc.co.uk to request a copy.  

How do I remove, limit or change any data held on me?  

Please contact HWRCC Communication Manager, Jack Le Feuvre on communications@hwrcc.co.ukto  make any updates to your data, or if you want it removed.  

How long do we keep your data for?  

We are not required under law to have a minimum retention period for your data. We review all member  data held on our database and systems annually. We will retain your data for as long as you remain an  active member of HWRCC. The details of any inactive or dormant HWRCC members will be deleted  immediately. 

Last Reviewed 1 April 2026. Last Updated 1 April 2026